Administrative Business Partner
Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.
The Position
About Roche Informatics
We focus on the long - term, leading investment in research and development, striving to improve lives today and for generations to come.
Poland plays the role of Technology Co-creation and Acceleration Hub building capabilities driving digital innovation. In Roche Informatics we are a diverse team of open and friendly people, enthusiastic about technological novelties and optimal IT solutions.
The opportunity:
- Be the go-to person for the assigned leaders, providing effective support with all administrative tasks: calendar management, travel arrangements, collect/prepare information for meetings of executive staff/outside individuals, presentation preparation, supporting key activities
- Lead the planning, scheduling and execution of different type of meetings (complex events, offsites, interviews, stakeholder meetups) in multiple time zones, for various levels of internal and external stakeholders, often with high confidentiality)
- Serve as the go-to person for Business Operations. This may include Financial Management processes (POs, invoices, accruals), Onboarding/Offboarding activities, Relationship Management, Learning Management Support and Department organization (distribution lists, etc.)
- Liaise and build relationships across the Informatics team and beyond, work closely with Chief of Staff and Engagement lead to provide effective support to the Head of Informatics Business Domains and his leadership team
- Maintain relationships and information flow with the global management team and provide assistance and back-up to other team members
- Foster a positive and collaborative work environment, ensuring effective teamwork
- Skillfully manage the expectations and needs of internal and external stakeholders, in addition managing dynamic time schedules, ensuring a smooth flow of meetings and travel
Who you are:
- You bring extensive experience in administrative, operational, or project support roles, ideally within the pharmaceutical or biotech sectors
- Administration is both a passion and a key area for your long-term professional growth
- You possess a strong collaborative mindset, actively contributing to team development, sharing valuable information, and supporting various tasks
- Skilled in managing sensitive, confidential, and proprietary information with discretion and sound judgment
- Known for meticulous attention to detail and accuracy, you excel in planning and organizational skills, ensuring effective prioritization of tasks
- Confident in handling multiple responsibilities within a fast-paced environment, working effectively with diverse teams and senior leadership
- Proficient in Google Workspace (gMail, gCal, gMeet, gSheets, etc.)
- Fluent in English.
What you get:
- Employment contract (Umowa o pracę)
- Annual bonus payment based on your performance
- Hybrid model of work (8 days per month)
- Recharge Fridays (2 Fridays off per quarter available)
- Take time Program (up to 3 months of leave to use for any purpose)
- Flex Location (possibility to perform our work from different places in the world for a certain period of time)
- Take Time for Charity (additional paid leave of maximum 2 weeks to engage in the charity action of your choice)
- Private healthcare (LuxMed packages) and group life insurance (UNUM);
- Stock share purchase additions;
- Yearly sales of company laptops and cars and many more.
Interested? Apply directly!
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Want to know what it’s like to be a part of Roche IT first-hand? Check out our blog!
https://careers.roche.com/global/en/we-are-roche
The controller of your personal data is Roche Polska Sp. z o.o., ul.
Domaniewska 28, 02- 672 Warsaw.
You have the right to access your data, rectify it, delete it, limit processing, transfer it and
- if processing is based on your consent
- withdraw this consent at any time.
More information on the principles of processing your personal data by Roche at the link: https://www.roche.pl/pl/content/klauzula-informacyjna-rekrutacja-en.html
Who we are
At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.
At Roche Poland, we are more than 800 professionals working together on one mission. We are proud of who we are, what we do and how we do it. Join us in the area of Clinical Research, Medical, Marketing, IT or business departments.
Roche is an Equal Opportunity Employer.